We'll assume you're ok with this, but you can opt-out if you wish. She has to check the mandatory requirements of various markets and cater to them accordingly. They receive calls from clients, business partners, workers or community members, and either answer questions or forward the calls. Job opportunities for all secretaries and administrative assistants is projected to decrease 5 percent over the next decade, except for one category. to. This is primarily due to the increasing health care needs of an aging population. Office Tasks. Today’s top 141 Company Secretary jobs in South Africa. New Company Secretary jobs added daily. Keeping files in alphabetical order and using a filing system for easy storage and retrieval are keys to successful file organization. Secretaries often manage customer files and other records in an office. This guide will help you create a detailed and attractive posting for your open position. An Office Secretary maintains the smooth running of an office through a variety of administrative and clerical duties. Leslie Bloom is a Los Angeles native who has worked everywhere from new start-ups to established corporate settings. A corporate secretary provides advice on issues related to corporate governance. Out of these cookies, the cookies that are categorized as necessary are stored on your browser as they are essential for the working of basic functionalities of the website. Salary estimates are based on 27 salaries submitted anonymously to Glassdoor by Company Secretary employees. A minute-to-minute itinerary should be prepared for the convenience of the travelers. Our site includes quite a bit of content, so if you're having an issue finding what you're looking for, go on ahead and use that search feature there! Secretaries perform basic clerical, organizational and office responsibilities for a company, department or executive. Any cookies that may not be particularly necessary for the website to function and is used specifically to collect user personal data via analytics, ads, other embedded contents are termed as non-necessary cookies. As a company secretary you are expected to perform various duties such as: 1. Due to this reason, many people are opting for a career as a secretary. General Purpose. Company Secretary jobs now available. The national average salary for a Company Secretary is £64,152 in United Kingdom. 4d. Once the meeting is over, she has to file the records properly and convey the decisions of the meeting to the other employees. Exigences du poste – Must be bilingual, English and French. Sort by: relevance - date. In recent years, the secretarial responsibilities have undergone a vast change. A secretary also undertakes the responsibility of maintaining guest relations. Technical Job Descriptions A secretary for a landscaping company provides an important link between her company and its clients. They also make calls on behalf of managers to communicate information to customers, to schedule appointments or to follow up on inquiries. This is primarily due to modern technologies that can help others prepare documentation and other tasks formerly carried out by secretaries. Construction company secretaries must also answer the phones, respond to general questions from clients and suppliers, write messages and transfer calls. Secretary: job description Secretaries and administrators play a supportive role in organisations where they are employed to undertake a variety of administrative tasks. A corporate secretary has to ensure that the management is following the statutory requirements for activities like issuing shares, governance of the subsidiary companies, dividend declaration, acquisition, merger, signing of MOU, capital expenditure or disposition of a capital asset. Filter by location to see Company Secretary salaries in your area. Though diverse, both the jobs require a highly responsible and skilled taskmaster. She maintains a record and documentation of the stock certificates. and makes arrangement for placing a new order. 24,395 Jobs. 24395 company secretary Jobs in United States. A secretary will have to act as a liaison between the department and her boss. Maintaining a list of directors and shareholders up to date 6. A secretary manages memberships, takes care of the payroll, stocks, and prepares drafts. This includes board and committee meetings, annual meeting of shareholders, etc. She will also have to renew the subscriptions of various publications that the reporting authority has subscribed to. A corporate secretary has to maintain proper relations with the shareholders. Secretary, Secretarial Assistant, Executive Secretary and more! How to Cope with Ostracism at the Workplace, 20 Types of Coworkers We All Have in Every Office, How to Identify and Deal with a Sycophant at Work, Coinbase Fee Calculator: A Guide to Fees and Prices, Coinbase Affiliate: How to Profit from Referrals Using Coinbase, What to Expect when Considering Wells Fargo and Coinbase, ADA Being Considered for Coinbase Custody and Exchange. ~ Professionalism~ Responsible~ Organization and planning skills~ Corporate knowledge~ Legal and regulatory knowledge~ Expert in business operations~ Business communication~ Troubleshooting skills~ Foresight~ Intuitive~ Alert~ Multitasking~ Interpersonal skills~ Accounting skills~ Proactive. Company Secretary jobs in Kolkata, West Bengal. They handle office schedules, coordinate meetings and visits, organize files, answer phones and perform a huge array of other essential tasks. Where do you see yourself in five years time? Secretaries and administrative assistants in all fields earn a median salary of $37,230 as of May 2016, which means that half earn more, and half earn less. She also keeps the board members informed about their legal responsibilities and obligations. A company … Dealing with oth… Many times, she will have to conduct research for the reporting authority and carry out oral and written communication with staff members as well as clients on the behalf of her boss or department. A corporate secretary has to communicate with the shareholders from time to time. In a doctor's office, for instance, the secretary pulls each patient's file at the time of the appointment for the nurse or doctor. This category only includes cookies that ensures basic functionalities and security features of the website. A corporate secretary has to act as a point of contact between the company and all the securities markets, where the shares of the organization are listed. The duties of a secretary or administrative assistant vary by industry and employer, but some tasks are common to many work settings. Indeed ranks Job Ads based on a combination of employer bids and relevance, such as your search terms and other activity on Indeed. Correspondence. A secretary has to ensure timely and accurate delivery, and pick up of important office material. Document management. Company secretaries are employed across the public, private and the not-for-profit sectors: most commonly within local/national government, charities, housing associations, financial institutions and law firms. When the company appoints a new director, it is not only the responsibility of the corporate secretary to guide him, but also to organize special training programs for him. The secretary of a govt. You will assist colleagues and executives by supporting them with planning and distributing information. A secretary will have to take notes and dictation from the boss for drafting the correspondence or executing the work. A corporate secretary should advice the board members and ensure that they have the right guidance and resources for carrying out their duties towards the shareholders as per the State Law. It is the duty of the secretary to maintain the archives of documents and paperwork regarding foreign delegation visits, customer visits, inaugurations, new product launches, activities, events, etc. A secretary has to schedule, organize meetings and maintain a record of the agenda, minutes and maintain a follow-up of the tasks. A career as a secretary is a full-time job that may require overtime and weekends, depending on the company. She has to publicize the matters that require essential disclosures. It is the duty of the secretary to manage and renew memberships to various business forums, institutes, societies, etc. A corporate secretary has to inform the board of directors and shareholders about meetings and their agenda. Some companies, like those in the legal and medical fields, may prefer a secretary who has taken classes specific to the industry, so he is familiar with the terminology and practices. In general office positions, secretarial duties involve helping new employees and visitors find their way around. Duties of a secretary are often unseen by the public but can be vital to helping a company stay organized and on track. The decreases in secretarial categories are as follows: The one category of secretary expected to have an increase in job growth is a medical secretary. Keeping yourself up to date with company law 2. A strong job description will appeal to qualified candidates for your Legal Secretary posting. When broken down by category, median annual salaries are: There were about 4 million secretaries and administrative assistants in 2016 employed in every industry. A corporate secretary has to look after the compliance of the federal and state governance laws, corporate and securities laws, and other legal compliance of the company. One can also enroll for specialization courses that train people to carry out their duties effectively. At the end of each day, she has to inform the boss about the next day’s schedule. A corporate secretary has to maintain accurate and up-to-date records for the various functions, decisions and actions of the company. A corporate secretary ensures that the company meets the statutory and regulatory compliance. Compare salaries and apply for all the company secretary jobs in canada. A secretary might face managerial or administration problems; she has to sort them out on her own without the interference of the senior management. 6789 Quail Hill Pkwy, Suite 211 Irvine CA 92603. A secretary is an office administration position while a corporate secretary is a senior managerial position. As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office. Normally, the task of filing annual returns and other company documents will fall upon the company secretary. The Company Secretary plays a pivotal role in organising the work of the board of directors. Proofreading documents and drafting emails are other secretarial duties. She might also require to book dinner reservations or accommodation for the guests. Adapt the sample secretarial job description to meet the requirements of the job you are specifying. The primary function of an Administrative Secretary is to ensure that the administrative operations of the office they work in run smoothly. Sometimes, she will also have to assist in the compilation of the financial reports, budgets, plans, etc. Executive secretaries and executive administrative assistants: Secretaries and administrative assistants not legal, medical or executive. He or she act as bridge of the employees and employers and maintain secrecy of the company. She is also in charge of the company’s corporate governance guidelines, policies and principles. We've created informative articles about blockchain, crypto, and DeFi that you can come back to again and again when you have questions or want to learn more! A secretary has to ensure that the statutory and regulatory requirements are met. A secretary answers the calls for her boss. The top 10 percent of secretaries and administrative assistants earn more than $62,230. A corporate secretary has to take care of the legal paperwork and file reports and documents. In general, a secretary projects the image of the business by offering a friendly and professional reception to people who come into the office. Generally, the Cabinet makes its decisions on the basis of the ad­vice given by the secretaries. She can either record the dictation and transcribe it later or write it down. This includes directing visitors to the people they came to meet and showing new employees where to go on their first day. Admin Assistant 2 - Concord CA Family Services Agency. Though the role of a secretary differs according to the company, the basic secretarial profile is generally the same in every organization. Many front-office secretaries work their way up to executive secretaries, reaching higher pay levels along the way. Organizing fun employee engagement activities and events for the department is not a secretary’s core activity, but it can definitely help in honing her leadership prowess. Tasks such as managing board evaluations and taking the board meeting minutes are combined with administering communication with management and carefully targeting messages to shareholders. Though the role of a secretary differs according to the company, the basic secretarial profile is generally the same in every organization. Company Secretary is one of the key positions of a company and is highly responsible one. A secretary may enter the profession with only a high school diploma and computer skills. She may also look into the governance procedure for re-election of the directors. Though both are two diverse fields, people often get confused between a secretary and a corporate secretary. A corporate secretary acts as a corporate liaison for transfer and replacement of stock certificates. Offres d’emploi Assistance – Secrétariat | Abidjan Description de l’emploi – Calling and receiving clients, Arranging of company files and preparing of meetings, all documentations of company and foreign partners. Job Roles For Company Secretary : Know more about job roles and responsibility in Secretaryship . She is also instrumental in filing the mandatory reports, documents and statements with the Securities and Exchange Commission. But opting out of some of these cookies may have an effect on your browsing experience. The main duties of the company secretary relate to Companies House reporting requirements. SAMPLE SECRETARY JOB DESCRIPTION. Earlier, the role of the secretaries was limited to taking notes from their bosses, typing, etc. are also the duties of a secretary. A secretary has to maintain a diary to follow the time-bound schedule of her boss and enlist his appointments accordingly. A course or degree in law will be an added advantage. Company Secretary Job Profile and Description. Secretaries copy documents for mailings or for internal distribution. A company secretary is a senior position in a private sector company or public sector organisation. Skip to content. Leverage your professional network, and get hired. Items to be couriered should be sent on time, tracked and followed up for efficient delivery. File Maintenance Secretaries are responsible for organizing the project and office files including payroll documents, project billing summaries, worker’s compensation documents, blueprints, contracts and supplier invoices. Preparation of annual company reports 3. You can become a corporate secretary by getting a certificate or an Associate degree in the subject. 681 Company Secretary jobs available on Indeed.com. By becoming a company secretary you will have: This helps to encourage applications from well-qualified individuals who are capable of thriving in the role and helping your practice succeed. Some secretaries use email, Word and Excel to create spreadsheets or documents and distribute them to employees or customers. This may mean canceling or rescheduling appointments, ordering office supplies, taking notes during meetings and getting drinks for guests. Quickly find and apply for your next job opportunity on Workopolis. Minimum pay. Distance. Copyright © iBuzzle & Buzzle.com, Inc. Secretary or Company Secretary are very valuable to their employers but in the case of clubs, the advice of the secretary is not so important. A secretary who specializes in an industry, such as a medical or legal secretary, may command a much higher salary. In some organizations, the corporate secretary who carries out this specialist role, is also called Corporate Governance Officer. Provide personal administrative support to management and the company through conducting and organizing administrative duties and activities including receiving and handling information. This position is ideal for someone who is motivated, able to prioritize work assignments as they come in, … In the case of executive secretaries, managers are now completing functions of a secretary on their own, or the secretaries can support more than one manager. A secretary is also regarded as an "office manager". They also must fax documents from the company to clients or customers and receive incoming faxes to pass on to the right person. As it is the top qualification of company secretary in the country, the responsibility and role are very complicated and need channelized attempts to be displayed in a phased manner. In a small organization, a secretary might also have to undertake payroll related activities. For the role of assistant, see Secretary. Company secretary Alternative titles for this job include Chartered secretary. This secretarial field is projected to increase 22 percent over the next decade, much faster than the average for all occupations. Unlike other Secretaries, Administrative Secretaries are responsible for a variety of administrative aspects in addition to standard secretarial duties. The advisory functions of the Govt. Filing. In addition to the minutes, the secretary may be responsible for keeping all of the official records of a company or organization. The secretary has to carry out general office administration duties from time to time. A corporate secretary maintains records, advises seniors, and coordinates meetings. Indeed may be compensated by these employers, helping keep Indeed free for jobseekers. Sending company information to Companies House or to the Stock Exchange 7. Filters. Company secretaries make sure that directors follow company law and financial regulations. A secretary has to sort all the correspondence, prioritize and label it for the boss. It doesn’t mean that a company secretary has to provide typical legal advices but this designation is concerned with standards of corporate governance. Office Secretary Job Description. She also maintains shareholder relations by responding to their inquiries and escalating their communication to the directors. Concord, CA. The Secretary will be responsible for assisting with departmental payroll, maintaining financial records and facilitating communication among company departments. We also use third-party cookies that help us analyze and understand how you use this website. The directors are in turn responsible for appointing a competent and qualified company secretary. Role of company secretary in company law commands over the smooth functioning of the administration process in a business environment of the company. The Church of Jesus Christ of Latter-day Saints. You can also add one or two characteristics specific for the type of company or secretary job (legal, executive, medical, etc) you try to get. She is also answerable to the shareholders if they have any doubts regarding the same. She will have to give an accurate report of the departmental activities to the boss. Company Secretary who is qualified member of Chartered Secretary of respective country. Keeps a tab on the available stock of office supplies, stationery, office equipment, etc. Necessary cookies are absolutely essential for the website to function properly. She has to prepare, publish and send the annual reports, circulars, notices and notifications about meetings to the shareholders. She will have to coordinate with the rest of the staff to make the project a grand success. In addition to years of business and management experience, she has more than 20 years of experience writing for a variety of online and print publications. Follow up for attendance, venue booking, arranging notepads, pencils, water bottles, glasses, etc. Someone who can administer the company well and is familiar with ensuring good corporate governance. She welcomes the visitors and makes them comfortable by offering refreshments. Secretaries for landscaping companies help set up work orders and are often responsible for billing and light bookkeeping as well. $25K-$52K (Glassdoor est.) A secretary manages her boss's itinerary, assists in decision-making, and attends meetings. The lowest 10 percent earn less than $22,930. This needs to be done flawlessly and meticulously especially when foreign travel and hotel bookings are involved. A secretary will have to take notes and dictation from the boss for drafting the correspondence or executing the work. Businesses of all sizes employ secretaries to help manage the front office and handle administrative matters. Search 85 Company Secretary jobs available in Dubai on Indeed.com, the world's largest job site. Secretaries shouldn’t dream of promotion, at least not within the company. On the other hand, failure or ignorance on the part of a corporate secretary can lead to serious legal implications for the company. However, with the advent of technology in companies and offices, these duties have extended to things that were meant for the managerial staff. Secretaries are the common liaison for incoming and outgoing phone and mail correspondence. You can take a look at this article to see how this differs from the key responsibilities of a company director. Taking minutesof annual general meetings and board meetings 5. She also screens the list of callers and relays the messages to the boss or leaves messages at his desk on the ‘While you were out cards’. A company secretary has to attend meetings with company share holders and board of directors as is also responsible to ensure proper legal norms and financial standards of the company. Etymology. Basic Secretary – Duties and Responsibilities Taking Notes . Company secretaries have a broad skill set – corporate law, finance, governance, strategy and corporate secretarial practice – and they advise a company's board in these key areas, providing support to the Chair, CEO and non-executive directors. A secretary’s salary significantly increases from entry-level to senior-level and can further increase with training in various skills. Most Relevant. These cookies will be stored in your browser only with your consent. Especially in small offices, the functions of a secretary may include routine clerical tasks and errands to assist others. It is mandatory to procure user consent prior to running these cookies on your website. Secretaries perform basic clerical, organizational and office responsibilities for a company, department or executive. A bachelor’s degree may be required for executive secretaries. You also have the option to opt-out of these cookies. The largest employers of secretaries are in the following sectors: The functions of a secretary are performed in an office setting, though secretaries also may work remotely. The company secretary is supposed to ensure that the company is compliant at all times and in instances when it is not, he should bring up the matter to the directors immediately. of the department. Administrative Secretary Job Description. A secretary schedules meetings, answers calls, arranges meetings, events, accommodation, etc. Browse 176 CANADA COMPANY SECRETARY job listings from companies with openings that are hiring right now! Sign up to receive the latest and greatest articles from our site automatically each week (give or take)...right to your inbox. 1. communication skills Being able to effectively communicate with one’s boss is vital, but in addition, a secretary can often be the first point of contact for clients, stakeholders and business partners. She may also have to help in the compilation of the MIS report, giving details of the efficiency of the department. Company secretary Jobs in United States. Aristotle has rightly said, “Pleasure in the job puts perfection in the work.” Hence, whichever job you choose, do not forget to enjoy your work to the fullest. Company Secretary is called Corporate Secretary in some places and hold same position of Company Secretary. Handling difficult situations without any assistance is one of the prime duties of a secretary. ~ Trustworthy~ Sound work ethics~ Maintains good correspondence~ Basic knowledge of computer~ Business communication~ Self-motivated~ Pleasant disposition~ Presentable personality~ Multitasking abilities~ Organizing and Planning skills~ Initiative~ Interpersonal skills~ Tenacity. We hope you enjoy this website. Have good knowledge of Computer, Word, Excel, Internet, PowerPoint. She holds degrees in both journalism and law. Examples of the Duties & Responsibilities of a General Clerk, Bureau of Labor Statistics: Secretaries and Administrative Assistants, The Job Description of a General Manager's Secretary. £70,000 Experienced. If you are one of them, it is important for you to know the major responsibilities that a secretary has to handle. These cookies do not store any personal information. $30,000 184 $50,000 47 $70,000 15 $90,000 6 $110,000 4. Page 1 of 24 jobs. Additionally, while it is an optional post for private companies, many choose to have them an… Reception. Organizing various company meetings 4. One of the prime duties of a secretary is to arrange for the travel and boarding requirements of the boss or staff. This website uses cookies to improve your experience while you navigate through the website. This website uses cookies to improve your experience. Average salary (a year) £35,000 Starter. Many times, special projects like 5S or small CSR activities will be allotted to the secretary. Secretaries learn most of their duties on the job. Taking notes from a manager, preparing a memo or letter and screening mail are common duties of a secretary. He/She has to make a detailed note of the proceedings of the entire meeting, including documenting the activity and the matters discussed during the meetings by writing down the minutes and maintaining a meeting attendance log. An administrative role can sometimes be a way into a profession, particularly in the media or marketing. A secretary will have to write, edit and disseminate information through presentations, spreadsheets, letters, mails, minutes of the meetings, memos, itineraries, etc. Nowadays, employers prefer candidates who at least have a college degree.